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This document describes the creation of a moderator team for all of the IETF's various contribution channels. Without removing existing responsibilities for working group management, this team enables a uniform approach to moderation of disruptive participation across all mailing lists and other methods of IETF collaboration. About This Document The latest revision of this draft can be found at . Status information for this document may be found at . Discussion of this document takes place on the mod-discuss Working Group mailing list (), which is archived at . Subscribe at . Source for this draft and an issue tracker can be found at .

Introduction This document proposes the creation of a moderator team for all of the IETF's various contribution channels. This moderator team is modeled after, and subsumes, the moderator team for the IETF discussion list .

Conventions and Definitions The key words "MUST", "MUST NOT", "REQUIRED", "SHALL", "SHALL NOT", "SHOULD", "SHOULD NOT", "RECOMMENDED", "MAY", and "OPTIONAL" in this document are to be interpreted in their normal English sense; they are shown in uppercase for emphasis and clarity.

Motivation The IETF community has defined general guidelines of conduct for personal interaction in the IETF , and the IESG has defined an anti-harassment policy for the IETF for which the IETF community has defined anti-harassment procedures , empowering an ombudsteam to take necessary action. Dealing with disruptive behavior, however, is not part of the role of the ombudsteam. tasks the chairs of each IETF working group with moderating their group's in-person meetings and mailing lists, and an IESG statement describes additional guidance to working group chairs about how - but not when - to moderate their lists. For IETF mailing lists not associated with a working group, another IESG statement clarifies that the list administrators are tasked with moderation. And the IETF list for general discussions has, mostly for historic reasons, a team of moderators that are not list administrators and operate by a different set of processes . Note that the term "moderation" can refer both to preemptive moderation, where moderators review attempted participation before it occurs (such as reviewing messages to a mailing list), and reactive moderation, where moderators intervene after problematic participation has occurred. The IETF historically mainly practiced reactive moderation, with a spectrum from gentle reminders on- and off-list, all the way to suspension of posting rights and other ways of participating or communicating. It is up to the moderators to decide which mix of preemptive and reactive moderation to employ as part of their processes. In addition, defines a process for revoking an individual's posting rights to IETF mailing lists following a community last-call of a "posting rights" action (PR-action) proposed by the IESG, often in response to complaints from the community. This fractured approach to moderation of disruptive participation through chairs, list administrators, and moderator teams, combined with the IESG-led process of PR-actions, has proven to be less than ideal:

• The IETF community has not been able to agree on a common definition of disruptive behavior. Therefore, chairs and list administrators apply individually different criteria when making decisions, and participants have different expectations for when PR-actions are warranted.
• The moderation process that chairs and list administrators need to follow is slow and cumbersome, which makes it ill-suited to situations that escalate quickly. It also assumes that the originator of disruptive behavior is a misguided participant who can be reasoned with and who will change their ways.
• Chairs and list administrators may only enact moderation actions for their single list, which is ill-suited when a pattern of disruptive behavior spans multiple lists. Also, chairs and list administrators may not be fully aware of disruptive behavior that spans multiple lists, due to not being subscribed to some of the affected.
• PR-actions, which can address disruptive behavior across several lists, are cumbersome and slow, and the community has not been able to agree on a common definition of disruptive behavior. This has led to a situation where PR-actions are rarely used, and when they are used, they are perceived as very heavy-handed.
• For a given mailing list, participants may not feel comfortable reporting disruptive behavior to a chair or list administrator, for various reasons. For mailing lists not associated with working groups, list administrators are not even publicly identified - they can only be contacted through an anonymous alias address. This exacerbates the problem, because participants may not be comfortable reporting disruptive behavior to an anonymous party.
• The IETF offers participation not only through in-person meetings and mailing lists, which are the two channels of participation for which moderation processes are currently defined. IETF business also happens in chat channels, remote meeting participation systems, virtual meetings, wikis, GitHub repositories, and more. How disruptive behavior is moderated in these channels is currently undefined.

IETF Moderator Team This document proposes a different, uniform approach to moderating the IETF's various participation channels: a moderator team for the IETF. The creation of this team intends to address the issues identified in .

Composition The moderator team consists of no less than five individuals. The IESG appoints and replaces moderators. In selecting members, the IESG will take into account geographic coverage, expected and unexpected absenses, and team diversity. The moderator team may expand or contract based on operational experience. Apart from appointing and replacing moderators, the IESG SHALL refrain from the day-to-day operation and management of the moderator team. The moderators MAY decide to consult with the IESG when needed. Because the IESG and IAB are in the appeals chain for moderator team decisions (see ), the IESG MUST NOT appoint a moderator who is serving on the IESG or IAB. Individuals serving on other bodies to which the NomCom appoints members, such as the IETF Trust or the LLC Board, as well as LLC staff and contractors SHALL also be excluded from serving on the moderator team. If a moderator is assuming any such role, they SHALL step down from the moderator team soon after.

Team Diversity Due to the global nature of the IETF, the membership of this team SHOULD reflect a diversity of time zones and other participant characteristics that lets it operate effectively around the clock and throughout the year. Ideally, the moderators should be able to respond to issues within a few hours. Team diversity is also important to ensure any participant observing problematic behavior can identify a moderator they feel comfortable contacting.

Scope The IETF moderator team is responsible for establishing processes to address moderation needs across all IETF fora, both present and future, including, but not limited to, mailing lists, chat channels, and discussions in other systems that the IETF or WGs have chosen to employ, such as GitHub repositories, Wikis, or issue trackers. The moderators are authorized to moderate all non-working group fora, including, the IETF discussion and the last-call mailing lists and all non-WG mailing lists, as well as area mailing lists. This also includes non-WG IETF-sponsored chat mechanisms. Interactions with WGs are discussed below. It is not expected that the moderators will be monitoring every IETF channel, but rather that participants MAY and chairs SHOULD flag concerns about disruptive behavior to the moderators. However, the moderators SHOULD actively monitor a small set of key participation channels, including, for example, the IETF discussion and last-call mailing lists or the IETF plenary chat channel. The moderators should decide which channels are in this set based on their own judgment and community suggestions. (Note that some participation channels, such as the examples given in the previous sentence, have no chairs or other community leadership, so the moderators MUST handle those.)

Non-IETF Communication Channels And Private Communications Excluded It is important to note that the moderator team only moderates public IETF participation channels. Their mandate does not extend to problematic behavior in private channels, such as private chat channels, direct messages, or conversations or other interactions outside of meetings. In such cases, the Ombudsteam should be approached.

IETF Working Groups The management and moderation of participation channels associated with various IETF groups, including their mailing lists, chat channels and in-person, remote, or interim meetings remains primarily a task of the relevant group's management, such as WG chairs. However, moderators are available for consultation and assistance should issues arise, and they MAY proactively confer with the group management over potential patterns of behavior. Group participants MAY and chairs MUST alert the moderators to problematic behavior that rises to the level that some action is needed. Similarly, when moderators observe or are alerted to problematic behavior on such channels, they MUST consult with the group's management to jointly determine an appropriate response. Only when necessary MAY the moderators take actions against someone in a working group setting, but they MUST inform management of relevant groups, including WG chairs and area directors, when they do so. If working group management and moderators have a disagreement about how to proceed in any given circumstance, before any further action is taken, the matter should be taken up with the responsible area director(s) for resolution, and, when more than one area is involved, with the IESG. It is anticipated that such disagreements will be exceedingly rare. The moderators should respect the views of the group management in such cases, and the group management should respect the moderators' task of upholding an overall IETF-wide uniformity for moderation.

Operations of the Moderator Team and Transparency Within the bounds of the policies set within this memo and with the approval of the IESG, the moderator team SHALL define any additional processes and moderation criteria necessary to execute their role. Those processes and criteria SHALL be developed with community input and made public, but need not be documented in the RFC series. The intent of this memo is to provide the widest possible freedom of action to the moderators, with a few constraints. Examples of actions that could be taken include:

• Automated rate limiting mechanisms;
• Review and approval of submissions/messages;
• A private or public admonishment;
• Temporary or permanent bans in one or more fora.

We stress that these are only examples, and not in any way prescriptive. The moderator team is free to decide on these actions. The expectation is that the minimal action necessary to maintain the comity of a forum will be attempted. The moderator team is responsible to the IESG. The IESG MAY create or designate a forum to facilitate discussion about moderation, and refer interested parties to that forum. All actions taken by the moderator team SHALL be reported to the IESG. All bans longer than fourteen (14) days SHALL be reported to the forum in which the person was banned, as well as to that person, and in the case of a broad ban, to the community in a manner decided by the IESG.

Training The IETF is committed to providing and/or funding training for appointed moderators as necessary. The IESG will negotiate any required funding or resources with IETF Administration LLC .

Appeals Because the moderator team serves at the discretion of the IESG, any moderation decision can be appealed to the IESG by anyone, per . Disagreements with a decision by the moderator team can brought to their attention. If this does not lead to a resolution, a decision by the IESG can be appealed to the IAB as described in .

Relation to the Ombudsteam The moderator team SHALL complement the efforts of the IETF ombudsteam , whose focus on anti-harassment and operation SHALL remain unchanged. The moderator team and ombudsteam are expected to work together in cases that may involve both disruptive behavior and harassment; they may determine the most effective way to do so in each case. For example, the ombudsteam MAY decide to have one of their members serve as a liaison to the moderator team. The ombudsteam has strict rules of confidentiality. If a moderation case overlaps with an ombudsteam case, confidential information MUST NOT be shared between the teams.

Relation to the IETF LLC The Board of Directors of the IETF Administration LLC (IETF LLC) has fiduciary duty for the overall organization, which includes the duty to protect the organization from legal risk that may arise from illegal, vulgar, or manifestly harassing behavior of IETF participants. This protection MAY include the need for the LLC to take emergency moderation actions. These emergency actions are expected to be extremely rare, of temporary nature, and the incidents that required them SHOULD be immediately raised with the moderator team to let them determine any follow-up or more permanent moderation action. These incidents and the taken emergency action SHOULD also be communicated to the IETF community.

Changes to Existing RFCs Creation of the IETF moderator team requires some changes to existing RFCs and also requires the IESG to update a number of their statements. This section describes these changes.

Security Considerations The usual security considerations do not apply to this document. Potential abuse of the moderation process for the suppression of undesired opinions is counteracted by the availability of an appeals process, per . The actions of the moderator team are intended to limit the likelihood of disruptive behavior by a few IETF participants from discouraging participation by other IETF participants.

IANA Considerations This document has no IANA actions.

Acknowledgments This document is based on two individual Internet-Drafts, draft-ecahc-moderation authored by Lars Eggert, Alissa Cooper, Jari Arkko, Russ Housley and Brian E. Carpenter, and draft-lear-bcp83-replacement authored by Eliot Lear, Robert Wilton, Bron Gondwana and John R. Levine. Many of the ideas in this document originated in those I-Ds. Robert Sayre authored draft-sayre-modpod-excellent, which also originated ideas reflected in this WG document. These individuals suggested additional improvements to this document:

• Alissa Cooper
• Chris Box
• Eric Rescorla
• Jay Daley
• Joel Halpern
• Melinda Shore
• Michael Richardson
• Rich Salz
• Robert Sayre

References Normative References IETF Participants must not engage in harassment while at IETF meetings, virtual meetings, or social events or while participating in mailing lists. This document lays out procedures for managing and enforcing this policy. This document updates RFC 2418 by defining new working group guidelines and procedures. This document updates RFC 7437 by allowing the Ombudsteam to form a recall petition without further signatories. This memo documents the process used by the Internet community for the standardization of protocols and procedures. It defines the stages in the standardization process, the requirements for moving a document between stages and the types of documents used during this process. This document specifies an Internet Best Current Practices for the Internet Community, and requests discussion and suggestions for improvements. Informative References IESG IESG IESG The Internet Engineering Task Force (IETF) discussion mailing list furthers the development and specification of Internet technology through the general discussion of technical, procedural, operational, and other topics for which no dedicated mailing lists exist. As this is the most general IETF mailing list, considerable latitude in terms of topics is allowed, but there are posts and topics that are unsuitable for this mailing list. This document defines the charter for the IETF discussion list and explains its scope. This document obsoletes RFC 3005 and updates RFC 3683. This document provides a set of guidelines for personal interaction in the Internet Engineering Task Force. The guidelines recognize the diversity of IETF participants, emphasize the value of mutual respect, and stress the broad applicability of our work. This document is an updated version of the guidelines for conduct originally published in RFC 3184. This document is an update to RFC 2418 that gives WG chairs explicit responsibility for managing WG mailing lists. In particular, it gives WG chairs the authority to temporarily suspend the mailing list posting privileges of disruptive individuals. This document specifies an Internet Best Current Practices for the Internet Community, and requests discussion and suggestions for improvements. All self-governing bodies have ways of managing the scope of participant interaction. The IETF uses a consensus-driven process for developing computer-communications standards in an open fashion. An important part of this consensus-driven process is the pervasive use of mailing lists for discussion. Notably, in a small number of cases, a participant has engaged in a "denial-of-service" attack to disrupt the consensus-driven process. Regrettably, as these bad faith attacks become more common, the IETF needs to establish a practice that reduces or eliminates these attacks. This memo recommends such a practice for use by the IETF. This document specifies an Internet Best Current Practices for the Internet Community, and requests discussion and suggestions for improvements. The IETF Administrative Support Activity (IASA) was originally established in 2005. In the years since then, the needs of the IETF evolved in ways that required changes to its administrative structure. The purpose of this RFC is to document and describe the IETF Administrative Support Activity, version 2.0 (IASA 2.0). It defines the roles and responsibilities of the IETF Administration LLC Board (IETF LLC Board), the IETF Executive Director, and the Internet Society in the fiscal and administrative support of the IETF standards process. It also defines the membership and selection rules for the IETF LLC Board. This document obsoletes RFC 4071, RFC 4333, and RFC 7691. All RFCs are required to have a Security Considerations section. Historically, such sections have been relatively weak. This document provides guidelines to RFC authors on how to write a good Security Considerations section. This document specifies an Internet Best Current Practices for the Internet Community, and requests discussion and suggestions for improvements.

Changes

Since draft-ietf-modpod-group-processes-00

• Spelling fix
• Initial attempt to balance what the moderator defines and what
• Scope and relationship between WG chairs and moderators
• Fix wording, spelling and capitalization.
• Editorial changes to acknowledgments.

Since draft-ecahc-moderation-01

• Content taken from draft-ecahc-moderation-01. Updated editors. Acknowledge authors of original pre-WG I-Ds.